ECS is following the reopening guidelines provided by the District of Columbia and current Phase Two restrictions. At this time, in-person events are limited to 10 attendees for indoor events and 25 attendees for outdoor events (effective Nov 25, 2020). Events that are larger than 10 attendees for indoor events or 25 attendees for outdoor events will need to be postponed, cancelled, or adapted into a virtual and/or hybrid format.
Please see the Event Planning Flow Chart to learn about the role of our office as well as the flow of event planning at the Catholic University of America . Please work with your ECS Point of Contact on your event details.
Event requests must be submitted for confirmation in 25Live Pro with adequate notice:
- Two weeks prior to the requested date for events in conference rooms.
- One month prior to the requested date for events that require a setup and/or partnership with Facilities Administration and Services (FAS).
Event schedulers should continue to communicate with their ECS Point of Contact throughout the event planning process. The ECS Point of Contact is the most knowledgeable resource for planning events that are safe and account for current COVID-19 precautions.
Contingency plans must be made. The event scheduler should work with their ECS Point of Contact to discuss a contingency plan for their event. There should be a shared understanding between all parties involved that this is an evolving situation and events may be cancelled at any point.
Before The Event
- The link to the CatholicU COVID-19 page
- A request that attendees stay home if feeling ill
- Acknowledgement that events may be delayed or cancelled due to COVID-19 concerns
- Reminders of ways to reduce the risk of spreading the COVID-19 (i.e. no skin-to-skin contact, physical distancing, face coverings, proper hygiene)
- Event Planning Considerations: COVID-19 Event Guidelines for Event Planners
During The Event
Please note that event schedulers should keep a record of event attendees for at least one year for contact tracing purposes.