The Office of Events and Conference Services (ECS) has created guidelines for in-person events with the input of campus partners. These guidelines are in accordance with those issued by the Centers for Disease Control and Prevention (CDC) and the government of the District of Columbia. Please note, the information provided may change based on new guidelines issued by the CDC and/or District of Columbia.

For Faculty and Staff members, please see the Event Planning Flow Chart to learn about the role of our office as well as the flow of event planning at the Catholic University of America. Please work with your ECS Point of Contact on your event details. Kindly contact the ECS team at Tel: 202 319 5291 and email: for more details for your upcoming events planning. 

Event requests must be submitted for confirmation in 25Live Pro with adequate notice:
  • Two weeks prior to the requested date for events in conference rooms.
  • One month prior to the requested date for events that require a setup and/or partnership with Facilities Administration and Services (FAS).
Events with invited speakers from off-campus should be conducted remotely.

Event schedulers should continue to communicate with their ECS Point of Contact throughout the event planning process. The ECS Point of Contact is the most knowledgeable resource for planning events that are safe and account for current COVID-19 precautions.

Contingency plans must be made. The event scheduler should work with their ECS Point of Contact to discuss a contingency plan for their event. There should be a shared understanding between all parties involved that this is an evolving situation and events may be canceled at any point. 

Before The Event

Consider hosting the event virtually, if possible.

Event schedulers should discuss check-in options with their ECS Point of Contact.
Event schedulers should provide the following information to attendees:
  • The link to the CatholicU COVID-19 page
  • A request that attendees stay home if feeling ill
  • Acknowledgement that events may be delayed or canceled due to COVID-19 concerns
  • Reminders of ways to reduce the risk of spreading the COVID-19 (i.e. no skin-to-skin contact, physical distancing, face coverings, proper hygiene)
  • Event Planning Considerations: COVID-19 Event Guidelines for Event Planners

During The Event

Remind attendees to protect themselves and exercise caution in order to prevent infection.

A check-in process is required. It is the responsibility of the department to collect information about attendees including emergency contact information for each attendee. This information should be stored on the NEST until further notice. 
Please note that event schedulers should keep a record of event attendees for at least one year for contact tracing purposes.

What to do if an attendee displays symptoms:
Event schedulers should discuss this scenario with their ECS Point of Contact during the planning stages of the event.