Conference Application and Agreement Process

Thank you for your interest in hosting your event at The Catholic University of America.
To begin, please complete the form below.

The Form

The application process begins as soon as you submit the Inquiry Form

(Please use this form only if you are an external organization. If you are a student, employee, campus department or organization with a CUA email address, please use this link to request meeting  spaces via the 25 Live Pro scheduling software. )

We ask for a minimum 20 business days in advance of the event. A staff member will respond to your inquiry within two business days.


To reserve space and accommodations at Catholic University, a contract must be signed and returned to the Office of Events and Conference Services along with a 25% deposit.

If your conference is being sponsored by a department, faculty, or staff member of the university, your sponsor must adhere to the Co-Sponsorship Guidelines.

Preparing for your Event

Once arrangements have been confirmed, the Events and Conference Services staff will assist you in planning your event. The staff is eager to assist and to help coordinate the details to ensure a successful event.

Final Guarantee

Events and Conference Services requires a guarantee number and written confirmation for lodging, meals, meeting space, and audio visual technology and equipment no later than fourteen (14) days prior to arrival. Any additions after this time are not guaranteed and subtractions from the guaranteed numbers will be invoiced at the full amount.

Final Invoice

If further payment is required following your conference or event, you will receive an invoice for the outstanding balance. Final payment is due within 30 days of receipt of invoice.


If you have any questions about the application and agreement process please contact the Office of Events and Conference Services at 202-319-5291 or via email at

The above information may change without prior notice.